School Secretary and Teachers Needed

School Secretary

Job description

About Us: Hamilton Downtown Islamic School is a leading Islamic educational institution committed to providing a nurturing and supportive learning environment where students excel academically, spiritually, and socially. Our school integrates Islamic values with a comprehensive academic curriculum to prepare students for success in this life and the Hereafter.

Position Overview: We are seeking a skilled and organized School Secretary to join our administrative team. The School Secretary plays a crucial role in ensuring the smooth operation of the school office and providing administrative support to staff, students, and parents/guardians.

Requirement: Must hold a valid work permit, and be a permanent resident or a Canadian citizen.

Responsibilities:

• Greet visitors and parents/guardians courteously and professionally, directing them as needed.
• Answer phone calls and respond to inquiries or direct calls to appropriate personnel.
• Manage and maintain school records, including student files, attendance records, and staff schedules.
• Assist with enrollment and registration processes, including processing applications and maintaining enrollment records.
• Coordinate school events, meetings, and appointments, ensuring schedules are organized and communicated effectively.
• Prepare and distribute correspondence, memos, newsletters, and other documents as required.
• Assist teachers and administrators with administrative tasks such as photocopying, filing, and data entry.
• Manage office supplies and place orders as necessary.
• Maintain confidentiality of sensitive information and adhere to school policies and procedures.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience as a secretary or administrative assistant, preferably in an educational or similar setting.
• Strong organizational and time-management skills, with attention to detail.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office management software.
• Ability to work effectively in a team-oriented environment.
• Knowledge of Islamic principles and values is preferred.

Deadline for Applications: August 15th, 2024

We appreciate your interest in joining Hamilton Downtown Islamic School. Only candidates selected for an interview will be contacted.

Job Type: Full-time

Please apply via email at office@hdislamicschool.com  and CC to Principalhdis@gmail.com

Homeroom Teachers are needed from KG-8 for Academic session 24-25. please apply.

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